ADMINISTRATIVE ASSISTANT

Reporting to Assistant Administrative Manager, you will be supporting in:

• all aspects of local day-to-day operations administration and communication in ensuring smooth running of operations department

Administrative Function

• Provide administrative support to daily retail admin operations, procurement of stationeries for department and outlets
• Responsible for sending out a randomly generated audit date for the IC audit at store.
• Alongside Retail Admin Service Team, work through the whole process of monthly Letter of Forfeiture.
• Performs and process the purchase order in Medius and/or Navision and get approval.
• Act as a coordinator between Maxi-Cash outlets and subcon for Value Added Service which includes jewellery alterations, repair, modification, resizing, re-plating etc.
• Key liaison person for outlet to submit excess cash bank in slip to Finance team.
• Responsible for RFID Tag requisition from HQ & Outlets and arrange delivery
• Singtel / SP & Seraya – fibre renewal, billing issue / giro, new application/termination, technical issue
• Town Council / BCA – Billing issue / giro, termination, new application

System Support

• Responsible to filter the unredeemed pledges by Gold / Jewellery, Bags & Watches.
• Forward the summary report of unredeemed bags and watches to RMD team for the input of selling price.
• Generate summary and disposal invoice of unredeemed report and pledges to RMD and MCR team.
• Performs ad-hoc checks for tallying of MCG invoices with the sales figures.  Checks include: Correct tagging, correct gold price, correct values entered, etc.
• Provide feedback to the affected stores whenever there is a mistake spotted.

Other Administrative Duties

Any other administrative tasks and initiatives as and when assigned