Administrative Assistant

Date: 29-Dec-2020

Location: SG

Company: Aspial Corporation Ltd

Basic Purpose and Objective of Job


Reporting to Merchandising Manager/Executive, you will play a key part in supporting with all aspects of merchandising tasks including inventory management, stock arrangement, data processing, submission of pricings and financial documents, generating reports.


Inventory, Operation and Administrative Support

  • Assist in achieving the overall stock performance in term of gross profit, margin and inventory target
  • Keep track of stock movement, review and propose stocks replenishment and / or inter-branch transfers
  • Timely and effective allocation of stock through regular product lines updates
  • Follow up with suppliers or manufacturing regarding orders, stock and/or shipment status to ensure timely delivery
  • Check orders against proforma invoices prior to payment and stock-take administration
  • Handle queries, communicate and resolve supply/quality issues with suppliers
  • Liaise with local retail store personnel on merchandising, stock arrangement, replenishment matters
  • Follow up closely with supplier to ensure the repair or exchange stock is returned timely
  • Assist with other merchandising-related activities as assigned


Merchandising Reporting

  • Record and update POs / invoices to system and submit to Finance Department for timely payment to suppliers
  • Process indent purchase summary and indent advance orders
  • Generate weekly stock / sales reports for analysing data
  • Weekly update the list on custom-made orders and stock replenishment
  • Update data and generate ad-hoc reports as and when as required

Job Segment: Secretary, Merchandising, Administrative Assistant, Supply, Administrative, Retail, Operations